A critical part of writing to communicate effectively with your audiences, lies essentially through planning, logic and organisation. This week focuses on these key points and their importance to writing.
The first step, planning, creates structure prior to writing. N, Gupta highlights that two thirds of your times should be spent on planning, as well as revising when writing (Gupta, 2013) . Also, it is important to consider the appropriate method of communication; as each audience is different. This can play a large part in getting the audience to audience the message.
Personal organisation, in meetings or presentations is heavily relied on successful communication.
Thinking ahead and considering every step of the communication process is very important. A checklist may be revelent to a simple organisation:
- Do I have all the equipment i need for this presentation?
-Do I understand the issue being discussed?
- Am I aware of the formal agenda for this meeting?
-Have I done research prior to this event?
- Do I know the people who i am talking to?
-Are my messages coherent enough for others to understand?
If you are unorganised, this will look highly unprofessional; highlighting that you may not be serious or have simply been lazy. There are many methods that can assist you in becoming organised; everyone is different and therefore it is up to you to find which method works best for you. Personally, when writing it helps to write down the main jot points, therefore I can think ahead and reflect as I am completing the process.
Having a good logical understanding the flow of information can prevent future implications with audience confusion. It is important to understand your audience so that there is little miscommunication.
References
Eunson, B 2012, Communicating in the 21st century, 3rd edn, John Wiley & Sons Australia Ltd, Milton, QLD.
Gupta, N 2013, 'Effective body language in organizations', IUP Journal of Soft Skills, vol.7, no.1, pp. 35-44.
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